Roadmapp covers the full project lifecycle — from pipeline and planning through to delivery, governance, and benefits realisation — in one modern platform that your team will actually want to open. No training courses. No implementation consultants. No complexity tax.
Complete visibility across your entire project portfolio. Understand health, status, and progress without chasing status reports.
SVG Gantt chart across all projects with shared milestones. Colour by health-check dimension — schedule, budget, scope, or risk. Filter by project stage, owner, or RAG status. The view every executive wants at every governance meeting.
Structured status snapshots with RAG ratings across four dimensions — schedule, budget, scope, and risk. Commentary fields for context. Historical trend view for every project. Automated reminders keep project owners accountable.
Create milestones that span multiple projects — shared programme milestones appear on every relevant project’s timeline with independent per-project status tracking. One milestone, many projects.
Weighted scoring model across four dimensions: benefit, investment, risk, and size. Create named scenarios, apply per-project overrides, and commit a single scenario as the agreed portfolio baseline. Value-vs-effort bubble chart for executive briefings.
Structured delivery governance with configurable process templates, formal approvals, and a complete audit trail.
Define stage-gate process templates at the organisation level. Each stage has a name, description, and ordered set of deliverables. Assign templates to projects on creation. Supports any methodology — waterfall, agile hybrid, PRINCE2-aligned, or custom.
At each gate, a formal review is submitted with supporting notes. Designated gatekeepers review and render a decision: approved, rejected, or deferred — with conditions and timeline. All decisions are permanently logged with timestamp and reviewer identity.
Each stage lists mandatory and optional deliverables. Project managers track completion inline. Gatekeepers see outstanding deliverables before making approval decisions. Ensures nothing slips through the cracks at a gate.
Formal change request management with impact assessment, status tracking, and approval workflow. Changes link to the project record for complete change history. Sponsor and governance team are notified automatically on submission.
Integrated risk and issue management that crosses project boundaries — because your biggest risks rarely stay in one project.
Risks, Assumptions, Issues, and Dependencies in a single searchable register per project. Each item has type, description, likelihood, impact, score (L × I), owner, mitigation, status, and due date. Filter, sort, and export to CSV.
Link dependencies between any two projects in your portfolio. Roadmapp creates a bidirectional mirror automatically — both sides stay in sync. If the upstream project changes its delivery date, the downstream team sees it immediately.
Assign any org member as the RAID item owner — not just project team members. Owners receive email and in-app notifications on assignment and are reminded when items are due. Reassignment also triggers a notification to the new owner.
Likelihood (1–5) × Impact (1–5) scoring gives every risk a numerical score for consistent prioritisation. Portfolio managers see aggregate risk exposure across the portfolio in the health dashboard.
Gantt charts, Kanban boards, WBS hierarchy, and plan baselines — everything a project manager needs to plan, track, and report.
SVG-based project Gantt with WBS-indented task hierarchy, date bars coloured by task status, milestone diamonds, and summary rows with chevron caps that span all child task dates. Key milestones display as vertical reference lines.
Five-column Kanban view (To Do, In Progress, Review, Done, Blocked) with WBS numbers, assignee, due-date urgency colouring, and per-task progress bars. Project managers can change task status with a single click from any column.
Work Breakdown Structure with summary tasks, regular tasks, and milestones — all in a collapsible indented tree. WBS numbers auto-generated and displayed on Gantt, Kanban, and exports. CSV template import for bulk task creation.
Snapshot the current plan at any point — initial baseline, post-change-request baseline, whatever makes sense. Compare any baseline against the live plan to see exactly what’s been added, removed, or slipped. Schedule variance at a glance.
Link plan milestones to the project’s Key Milestones (master tab) with a single checkbox. Once linked, name, date, and status changes in either location sync automatically — no double entry.
Know who’s working on what, at what capacity — and whether your projects are actually delivering the expected benefits.
Allocate team members to projects by monthly FTE percentage. Organisation people directory with soft-delete for departed staff. Project managers see who’s on their team and at what capacity for each month of the project.
Portfolio-level resource view showing total FTE demand per person per month across all projects. Colour-coded capacity utilisation makes over-allocation visible before it becomes a delivery problem.
Define measurable KPIs at project inception with baseline and target values. Update actuals as the project delivers. Track benefit realisation from initial estimate through to post-delivery measurement. Supports financial, operational, and qualitative benefit types.
Project budget with approved, forecast, and actual spend lines. Budget variance visible on the project dashboard and in portfolio health reporting. CSV export for finance team reconciliation.
The right people hear about the right things — and only those things. Per-user opt-in preferences for every event category.
Unread badge count in the header, dropdown of the 10 most recent notifications, and a full-page inbox with project and type filters. Mark individual or all notifications as read. Realtime — new notifications appear without a page refresh.
Real-time and scheduled email notifications for every meaningful event — new risks, milestone changes, gate decisions, task assignments, and more. Structured content per event type, not generic alerts. Each user controls exactly what they receive.
Users choose exactly which event categories trigger email and in-app notifications — new RAID items, milestone status changes, task assignments, RAG changes, gate reviews, gate decisions, change requests. All default off; users opt in to what matters to them.
Five clearly defined role levels — Administrator, Portfolio Manager, Project Manager, Gatekeeper, and Member — with enterprise-grade access control ensuring every user sees only the data they’re authorised to see. Configured by your admin, enforced automatically.
From executive briefings to operational detail — every report your PMO and governance board needs, ready when you are. No manual consolidation, no spreadsheet wrangling.
Live portfolio-level view with RAG status across every project — schedule, budget, scope, and risk. Sortable and filterable. The single view your portfolio manager needs to walk into a governance meeting with confidence.
One-click printable executive summary with portfolio health statement, project count by stage and RAG, key milestones, and open risks. Designed for board packs and steering committee presentations. Print or export to PDF directly from the browser.
Portfolio-wide RAID register with filters by type (risk, assumption, issue, dependency), severity, status, and project. Aggregate risk exposure view for portfolio managers. Exportable to CSV for audit and governance reporting.
Investment vs payback analysis across the portfolio. Approved, forecast, and actual spend per project with variance highlighting. Benefits realisation tracking from baseline KPI through to actual delivery — report on ROI at the portfolio level.
12-week rolling resource allocation view with over-allocation flagged visually. See total FTE committed per person across all projects. Essential for capacity planning conversations with delivery leads and resource managers.
Download any dataset — projects, RAID items, status updates, tasks, team allocations — as a clean CSV for offline analysis or finance team reconciliation. Re-import after editing for bulk updates. Full bi-directional sync with column-level control.
Roadmapp was built with enterprise security requirements from the first line of code. Light and modern on the surface — with the security underpinnings your organisation requires.
Every user can only see data they’re authorised to access. Enforced at the data layer — not just a UI toggle.
All data hosted in AWS Sydney (ap-southeast-2). Your data never leaves Australian shores.
In-app and email notifications keep the right people informed as things happen — without anyone having to chase a status update.
Gate decisions, status changes, access events, and RAID updates are all logged — a tamper-evident record of every significant action.
Five role levels with precise permissions. Admins control exactly who can view, edit, approve, or administer — across the organisation.
Designed to meet Australian Privacy Act requirements. Data retention policies, access controls, and audit logging built in from day one.
Start a 14-day free trial. We set it up for you the same day — no configuration headaches, no lengthy implementation.